When it comes to planning a wedding, there isn’t a bride out there that will admit to making things harder on purpose. There are binders you can use to keep track of your budget and all of the other loose ends, not to mention wedding planners who will charge a hefty ransom to handle it all for you. But what if we told you that there was another tool…a free tool…and one that was right under your nose right now?
Enter Google Docs. The search engine company has put together a free online suite of documents that resemble what you would otherwise pay Microsoft to use. Need a spreadsheet? Google Docs has an Excel function. Looking for a place to make a list of potential guests? Open up a new doc in Word. It’s all there, online, and it’s free to use. And then there are the sharing capabilities! If you’re disseminating information to bridesmaids or to your guests, Google Docs takes the guesswork out of collaboration. You can give people permission to view your documents, or keep them private if that makes more sense.
But perhaps the single most useful function is under Google’s wedding site where there are a slew of planning docs. There, you’ll find an “address book” that you can use as a template to send a form email to guests. You can jazz it up as you like, but it’s great for collecting addresses. When your guest fills out the form, the information is transferred back to you and stored in a spreadsheet that you can manipulate as you need to. Maybe you’ll add a column to help keep track of whether guests want chicken or fish, or whether or not an invitation was sent.
Another great feature is that you can access Google Docs from anywhere you can get the Internet. It takes the worrying out of forgetting that massive binder when you’re hundreds of miles away from home and don’t have the luxury of turning back!